Placed on the National Register of Historic places, the Dominguez Rancho Adobe Museum is California Landmark number 152. The museum is situated on 17 acres of lush gardens and green space on the Rancho San Pedro, which was part of the first Spanish land grant in California by King Carlos III of Spain. King Carlos III granted the land to Juan Jose Dominguez, a retired Spanish soldier. The original adobe ranch home was completed in 1826 and is now the site of the Dominguez Rancho Adobe Museum, which is operated by the Friends of Rancho San Pedro.
The mission of the Friends of Rancho San Pedro is to foster community awareness of early Californian history, culture, and heritage — and the Rancho’s Dominguez family — through museum programs and educational resources.
This Document Retention and Destruction Policy identifies the record retention responsibilities of staff, volunteers, and members of the board of directors for maintaining the storage and destruction of the Dominguez Rancho Adobe Museum’s documents and records.
The listed documents reflect documents that require permanent retention and care at the museum regarding records of the organization’s status operationally and financially. They include, Audit Reports, Corporate Resolutions, Checks, Determination Letter from the IRS (and correspondence relating to it), Financial Statements (year-end), Insurance Policies, Minutes of Board Meetings, Real Estate Deeds, Mortgages, Bills of Sale, and Tax Returns.
All other “non-permanent” documents will be held onto for a period of at least 7 years.
This statement applies to Board Members, Officers, and all Employees who can influence the governance and actions of the Friends of Rancho San Pedro. This includes anyone who makes financial decisions, might be referred to as “management personnel,” or have proprietary information regarding the Friends of Rancho San Pedro.
Each Member, Director, Officer, Employee, and any other Interested Person is under an obligation to disclose the existence or potential existence of a Conflict of Interest as it arises.
When a potential Conflict of Interest is disclosed, the Governing Board will then provide the individual with an opportunity to disclose all material facts. The Board will collect all pertinent information and question the involved parties. If it turns out that a conflict does not exist, the inquiry will be documented but no further action will be taken.
If the Board determines that a conflict of interest exists, they will take the appropriate actions to address the conflict. This may include (but not be limited to): (a) prohibiting any Interested Parties from voting on any matter related to said Conflict of Interest or (b) terminating employment with tne Friends of Rancho San Pedro.
Affected parties both within and outside of the Friends of Rancho San Pedro, including shareholders, directors, employees, and independent contractors, will be notified. If the Conflict of Interest in question involves a member of the Board, that individual will be excused from deliberations.
All conflicts of interest will be reviewed on a case-by-case basis. The board has full discretion to deem what disciplinary action is appropriate and necessary for disclosed conflicts of interest.
The organization will not retaliate against a whistleblower. This includes, but is not limited to, protection from retaliation in the form of an adverse employment action such as termination, compensation decreases, or poor work assignments and threats of physical harm.
We shall not discriminate and will not discriminate in employment, recruitment, Board membership, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment against any employee or job applicant on the basis of race, color, religion (creed), age, sex, or gender identity.